Easy Techniques for Data Backup Without Utilizing an External Drive

Following the loss of significant information on multiple occasions, I discovered straightforward and dependable methods to back up all data, even in the absence of my hard disk.

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Send Important Files to Myself via Email

When I require a backup of Word documents, spreadsheets, or smaller PDFs, I directly send them to my Gmail. It is efficient and seamlessly integrates into my workflow, particularly as Gmail is typically open in another tab while my work or research activities. I appreciate that emails persist for years, allowing me to effortlessly look for and retrieve old attachments in the event that the originals are lost. This has rescued me on multiple occasions when an alternative backup failed.

The primary constraint is the size of attachments. Most email companies impose a limit of approximately 25MB on file sizes, rendering this method most effective for smaller documents and images. For larger files, I will upload them to cloud storage and email myself a link.

Although I could save all files in Google Drive, I have observed that numerous small files can create disarray. Locating an old document is more straightforward in Gmail's list view. This approach eliminates the need to sift through numerous folders.

Storing Files with Cloud Storage Services

Cloud storage has emerged as my preferred backup method for all the photographs and videos captured on my phone. Google Drive provides ample complimentary storage for necessities. The advantage of utilizing cloud storage is the ability to access my files from any location. Whether at home, in a café, or across the nation, I can simply log in and access everything as long as I have internet connectivity.

While I own access to my DIY NAS, I appreciate the automatic backup functionality offered by Google Drive. When I capture images on my phone, a duplicate of the file is automatically sent to my cloud storage, enabling me to securely free up space on my device when necessary. Additionally, I am not required to recall backing up each time.

Although I do not typically store my business files in Google Drive, the majority of cloud storage services offer a feature that allows users to retain previous versions of files. Thus, if you make an error or save an incorrect file, it is straightforward to revert and restore those documents. For effective backup, it is advisable to save one duplicate of your files in the cloud and two additional copies on physically accessible media. The 3-2-1 backup technique entails maintaining three copies of data, utilizing two distinct media types, with one copy kept in the cloud or at an off-site location.

Storing Files on My NAS (Network-Attached Storage)

In addition to utilizing cloud storage, I consistently maintain a supplementary copy of my files on my personal DIY NAS. Constructing this homemade NAS from an obsolete laptop was among the most gratifying technological endeavors I have undertaken. Upon installing TrueNAS and connecting my device to my home network, I established a backup system that functions akin to private cloud storage, devoid of any recurring charges. This configuration enables efficient backup of large data while maintaining organization.

One of my preferred aspects of possessing a NAS is utilizing it as a media hub. I configured Plex and Jellyfin, transforming my NAS into a private streaming service for my extensive collection of movies and television episodes accumulated over the years. It genuinely like my personal Netflix, yet with complete authority over my collection. If you wish to establish a media library, you can install Plex Media Library on your laptop and utilize it as your media backup server.

If you are interested in utilizing a NAS and prefer not to construct one yourself, numerous pre-assembled NAS choices are available online. These commercial NAS devices frequently include additional drive bays and integrated RAID functionality. This additional feature provides redundancy for your NAS. Thus, in the event of a drive failure, an additional drive remains available to continue providing access to all your files.

Owning a NAS provides me with more than mere additional storage capacity. It enables adherence to the 3-2-1 backup principle, provides an additional degree of security, and transforms my obsolete hardware into a genuinely functional asset.

Utilizing a USB Flash Drive or SD Card

For the purpose of backing up small yet significant files on physical media, USB flash drives and SD cards are my preferred choices. Currently, they are so economical that one may easily acquire several to serve as inexpensive repositories for various types of data.

For each excursion, family reunion, or significant event, I just purchase a new SD card for my camera. Upon transferring images for editing, I retain the original files on the card, designate it with the event label, and store it securely. This method ensures I consistently possess a non-cloud backup of my cherished memories.

Flash drives exhibit remarkable portability. I typically carry a USB drive for rapid file transfers or emergency backups, particularly when departing for work or desiring immediate access to certain data. Due to its lightweight nature, it is instinctive for me to place one in my bag.

I routinely inspect my USB drives and SD cards, particularly for archival purposes. Flash memory may deteriorate or silently lose data if left inactive. Approximately once or twice annually, I attach my cards and drives to my computer briefly for the system to recognize them, then I unplug. The rapid "power up" prolongs their longevity and maintains the integrity of my files without requiring excessive oversight.

Backup to a Secondary Computer via Thunderbolt

Utilizing a spare computer for backup is not my preferred option; nonetheless, it has proven unexpectedly beneficial on multiple occasions. Upon preparing to transfer my old laptop to a family member, I discovered numerous personal files still residing on the drive. Due to insufficient time for organization, I utilized a USB-C Thunderbolt connector to swiftly transfer the full drive to my desktop via Thunderbolt Share. The transfer was expeditious, and I was not concerned about losing any significant items.

Possessing additional computers, even antiquated models, provides numerous backup alternatives. An underused laptop can be effortlessly converted into a backup device. A secondary computer serves as a reliable repository for essential files, particularly when seeking a straightforward backup option that requires no additional equipment or cloud configurations.

Uploading My Files to Social Media While Maintaining Privacy

I previously regarded social media merely as a platform for sharing life updates; nevertheless, YouTube and Facebook have subtly evolved into components of my backup strategy for specific files. Occasionally, when I believe I have documented something amusing or a family gathering, I upload it to YouTube and designate it as Private or Unlisted. I make private albums on Facebook for photos—after each trip or significant event, I store those memories in an album designated as "Only Me." This safeguards my preferred photos and videos online, regardless of any incidents affecting my gadgets at home.

I greatly value the convenience of sharing a film or album with others through social media backups. When a friend or family member requests a copy, I just retrieve the URL and forward it. There is no necessity to contend with file size restrictions or intricate transfers.

I consistently remind myself to upload only those files I would be comfortable sharing with others; even with privacy settings, there remains a slight risk of account or platform penetration.

There is no necessity to purchase an additional external hard disk to ensure the security of your files. By integrating these backup strategies, you ensure the protection of your data regardless of circumstances. The most effective backup is one that seamlessly integrates into your daily routine. By establishing a routine of distributing your backups, you will experience reduced tension and gain assurance that your most vital information are consistently accessible.